ACHIEVEMENTS OF DEPARTMENT
Achievements of Department
Reforms in loading of Freight & Insurance Charges while arriving at L1
Vigilance Department had noticed that Divisions of HAL were adopting different standards while considering/loading Freight and Insurance Charges while arriving at Lowest Offer from among the quotations received. This was leading to inconsistency in selecting the Lowest Offers. Vigilance Department took up the matter with Finance Department. A Policy, regulating the aspect of freight and insurance charges were adopted.
Reforms in appointment of consultants
The Department has been advocating adopting of a transparent system in the Appointment of Consultants as this was one of the areas which needed immediate attention in view of the changing business strategies globally. There have been instances where some of such appointments attracted punitive vigilance intervention. Keeping all the facets in view, HAL has adopted a detailed policy for appointment of consultants in line with guidelines issued by CVC.  
Reforms in Delegation of Powers
Delegation of Powers (DOP) of the Company which was issued in the year 2008, was taken up for scrutiny by Vigilance Dept. Aim was to ensure that the powers conferred on the authorities are invoked with due diligence and accountability from the point of financial propriety. Management considered the suggestions of the Vigilance and necessary improvements have been made in the different Clauses of DOP.  
Reforms in HAL CDA Rules – imposition of penalty after retirement etc
Central Vigilance Commission and the Ministry, had issued directives for amendment to the service rules (Conduct Discipline & Appeal Rules) for incorporating provision for continuance of disciplinary after retirement and imposition of penalty. Vigilance Dept in compliance of the same, took up the matter with the Management and ensured necessary amendments.
Reforms in intimation of Moveable Property
It was observed by Vigilance Dept during various scrutiny that officers were not intimating the acquisition of moveable property in the Property Returns and moreso not within a month of transaction which is the norm. Added to this some officials confused the issue and were intimating/declaring transactions in moveable property in their Annual Property Returns filed at the end of each calendar year and not within 30 days as mandated. Vigilance Dept took up the issue with the Management and since then a policy reiterating the procedure has been circulated for compliance by all officers. 
Reforms in obtaining of Vigilance Clearance
Vigilance Department in HAL issues Vigilance Clearance to its officials for purposes mandated by the Company. It was observed that the Dept seeking Vigilance Clearance, was providing inputs in a piece meal/incomplete manner which was resulting in avoidable delays in processing/issuance of Clearances. A format was devised to enable the Dept seeking clearance to provide required information in a structured manner. This has apart from minimizing the time cycle in processing of large number of clearances has also facilitated proper record keeping/updation.
Reforms in procurement process
Streamlining the procedures involved in Public Procurement has been the thrust of the Vigilance Dept in HAL. Being a strategic Defence PSU, HAL has to procure, considerably from various vendors. The focus of Vigilance Dept in this area is ensuring/monitoring whether the basic tenets of public procurement such as transparency, fairness, equity and value for money has been followed in the process of these procurements. ‘Less discretion and more competition’ has been the mantra driving the Vigilance thereby discharging the duty of a dutiful guardian of public money. Experience gained by Vigilance through its Preventive and Punitive Vigilance activities over a period of time has only facilitated to address grey areas to plug loopholes.

Improving Vigilance administration by leveraging technology is the best tool to minimize human interface and accelerate automation leading to transparent systems and Vigilance Dept in HAL has made this as its signature movement. Leading from the front Vigilance Dept has ensured successful implementation of e-Payments. Today almost 90% of payments made by HAL is through e-mode. Aim is to make it 100% within a couple of months.
e-Procurement
The Central Vigilance Commission is promoting e-Governance to improve transparency in government functioning. As regards public procurement, the modern IT tools can be leveraged in enhancing transparency in the form of e- Tendering, e-Procurements, e- Payments, e-Auction and uploading/posting of tender details on the official website of the Company.

Keeping in line with the same, top on the agenda of Vigilance Dept is e-Procurement for which a full fledged Data Center with required infrastructure is being put in place for hosting a independent and customized e-procurement for HAL.

Apart from the above, Vigilance Dept continuously strives through its mechanism to address issues like re-tendering, non-involvement of middlemen, authenticated e-correspondence by valid digital signature, reforms in receipt and anlaysis of offers; updating of vendor directory, vendor development; etc unstintingly. Regular interactive sessions by the Chief Vigilance Officer with the community of HAL has also sensitized informed decision making. Today there is tremendous awareness on the need to be vigilant in day to day duties. 
Recoveries/Savings
Due to its untiring efforts both through Preventive and Punitive Vigilance activity, Vigilance Department apart from acting as an catalyst in streamlining of systems, has been able to contribute directly to the financial well being of the Company. The efforts of Vigilance Dept has yielded recoveries and savings to the tune of Rs. 6,67,58,683=00 approximately in the last three years.
Systems Improvement
Due to its untiring efforts both through Preventive and Punitive Vigilance activity, Vigilance Department apart from acting as an catalyst in streamlining of systems, has been able to contribute directly to the financial well being of the Company. The efforts of Vigilance Dept has yielded recoveries  Following circulars of HR and Finance departments have been issued by Management due to intervention of Vigilance department. Some of them are :

Issues Related to HR Department

  • Guidelines on Recruitment Activity.
  • Intimating regarding movable property exceeding Rs.20,000/-
  • within a month.
  • Vigilance Department to be the nodal agency for handling of complaints (Complaint Handling).
  • Outsourcing of recruitment activity.
  • Consultation with Vigilance Department in disciplinary cases.
  • Policy on Engagement of Consultant & Experts.
  • Amendments to rules pertaining to forfeiture of Gratuity when the Officer has retired from Service.
  • Settlement of PF dues of Contract Labour.
  • Payment of Canteen Allowance.
  • Pre-employment Medical Standards.
  • Entitlement of Canteen and Conveyance allowance while on deputation.
  • Derecognition of qualifications obtained from institutions not recognized by UGC/Certifying Govt. Agencies.
  • Pre employment Medical Standards.

Issues Related to Finance Department

  • Revised procedure for acceptance of Single offer against tender notified in revised DOP.
  • Delegation of Powers with regard to accepting liability by the Company while signing MOU/NDA.
  • Suggested guidelines to bring clarity in responsibilities of user Department/IMM/Works Deptt/IT Deptt./Cash/Bank Section/Bills payable Section.
  • Returning of unopened price bids.
  • System improvement in procedures adopted in the Cash Office Section.
  • Guidelines for Recoveries to be made from Contractors in accordance with Contractual terms and obligations.
  • Independent verification of antecedent/genuineness of senders before registration in Vendor Directory.
  • Guidelines for parity in TA/DA entitlements in respect of non HAL employees sent on deputation after approval by Competent Authority.
  • Guidelines for Tendering System for procurement of capital items requiring change in scope of the tender notice.
  • Preparation of Estimate of a work in conformance with MES SSR rates.
  • Adoption of FE rates as on the day of opening of price bids.